Use this handy 
Checklist and Planning Guide for Annual Meetings and Special Shareholder Meetings to assist you with the preparation and planning required for a variety of corporate meetings. 
This guide deals with:
-  annual meetings of a corporation's directors and shareholders,
-  special shareholder meetings,
-  other corporate meetings and special events.
 
This guide was written to assist those persons who are planning and preparing for a corporate meeting for the first time, and to prompt new ideas for the experienced meeting planner. 
Annual Meetings and Special Shareholder Meetings: A Planning Guide is available as a PDF download.